Common Schedule - Community Life

This series consists of records documenting the community life and events of the University of Manitoba.

Click here for a printable version of the Community Life Common Schedules. All documents referenced on this webpage are available in alternate formats, upon request.  Please contact us at fippa@umanitoba.ca, or 204-474-7559.

Please note that this series is specific to University or Faculty events and does not include general information/promotional/marketing materials produced for or by the faculty/department/unit. Refer to the Common Schedule for External Relations and Services for information surrounding marketing and promotional records.

For information regarding events or lectures that support educational University programs, please refer to the Common Schedule for Teaching and Learning.


COMM LIFE-010 (University or Faculty Events)

This series consists of records documenting the community life and events of the University of Manitoba. Records can be divided into the following sub-sets:

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COMM LIFE-011: Records in all media documenting and promoting University events, departments and research. Includes posters, final itineraries or agendas, advertising and promotional items for the event, biographies or CVs of external speakers, content planning for major events.

Retention for COMM LIFE-011: End of Current Year + 6 Years: Transfer to Archives for selection

Example: Your unit organizes an event for the University community, which takes place in March 2013. You will be eligible to transfer the records six (6) years after 2013 ends, which is January 1, 2020.

Download a Requisition to Transfer Records (RTR) form for COMM LIFE-011.

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COMM LIFE-012: Logistical information behind event planning. Can include budgets, catering and travel information, room bookings and confirmations.

Retention for COMM LIFE-012: End of Current Year + 2 Years: Destroy

Example: Using the example from COMM LIFE-011, all logistical records involved in the planning of the March 2013 event can be destroyed two (2) years after 2013 ends, which is January 1, 2016.

Download a Requisition to Destroy Records (RDR) form for COMM LIFE-012.

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COMM LIFE-013: Yearbooks and other memorabilia from Faculties, Colleges and Schools.

Retention for COMM LIFE-013: Transfer 1 copy to Archives upon completion

Example: A yearbook or other momento is created in your unit. Once it has been completed, transfer 1 copy to Archives.

Download a Requisition to Transfer Records (RTR) form for COMM LIFE-013.

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Last Updated: August 8, 2017

Click on the links below to view the detailed schedule description and retention period:

Capital Assets - Management of Capital Assets, Projects and Planning

Community Life - University or Faculty Events

External Relations and Services - Marketing and Promotional Materials, Donor, Vendor, Publicity and Patient Files

Finance - Supplies, Grants and Awards, Endowment Administration and General Accounting

Governance and Administration - Governance, Accreditation, Committee Files, Department Process Manuals

Human Resources - Personnel Files, Recruitment, Promotion and Tenure, Staffing Management and Payroll Authorization

Legal - Contracts and Agreements, Legal Advice, Standard Waivers, University Forms

Student Services - Faculty/Department/Program Student Files, Criminal Records Check

Teaching and Learning - Exam Administration, Course and Curriculum Files, Academic Planning, Outreach and Training, Teaching Evaluations and SEEQs