Unclaimed Student Assignments
In response to questions from various departments concerning how long to keep students' assignments that were unclaimed at the end of the term, the Access & Privacy Coordinator's Office conducted a survey to determine how faculties manage unclaimed student assignments.  Based on the responses we received, the following recommendations were put forward to the FIPPA Review Committee (FRC).
  1. All students be made aware at the beginning of all courses that unclaimed assignments will become property of the faculty and will be subject to destruction.
  2. This announcement could be included on the Faculty course template thus disallowing a student's claim they did not know of potential destruction.
  3. One place should be designated as storage for unclaimed student assignments, ie department office/storage.
  4. Before destruction it must be confirmed by the faculty member that these unclaimed assignments are exclusive of assignments that may be part of any ongoing process for which the assignment would be required as part of the deliberations and considerations of appeals or disciplinary actions.
  5. A retention of End of Term + minimum of 4 months: destroy via confidential shredding.
On August 15, 2007, the FRC approved these recommendations providing that all of the above conditions are met.