The Freedom of Information and Protection of Privacy Act (FIPPA) applies to all records in the custody or under the control of the University of Manitoba. including records containing general information, personal and personal health information. It does not apply to teaching materials, research information of an employee of the University, or a question that is to be used on an exam or test.
The purposes of the Act are:
Obtaining access under the Act:
Any person can ask for general information, personal and personal health information held by the University. A key provision of the Act is that any person can make an application for access and the Access and Privacy Office must respond within 30 calendar days from the receipt of the request.
The Application for Access needs to be used when submitting a request and is available through our website, on the provincial government website and in paper form at the Access and Privacy Office. This application should be sent either by mail, by fax, or delivered in person to the Access and Privacy Office only. This will help our office to ensure anonymity to all applicants.
The University's response to an Application for Access:
Requests for personal health information under The Personal Health Information Act (PHIA) are handled somewhat differently than requests for general or personal information. Please refer to our PHIA webpage for more information.
The Manitoba Ombudsman serves as recourse for persons who have been denied access to records or information, or who believe that their privacy has been violated through inappropriate collection, use or disclosure of their records or information. The Office of the Ombudsman will investigate a complaint, unless the Ombudsman determines that an investigation is not warranted. If an investigation is required, the Access and Privacy Office must respond to the Ombudsman.
If the complaint is about denial of access to information, the Office of the Ombudsman will review the Access and Privacy Office's decisions respecting severing and/or withholding of information.
If the complaint is about violations of privacy, the Office of the Ombudsman will direct the Access and Privacy Office to conduct an inquiry into the matter.