Approval of New Minors / Concentrations

Proposals for new undergraduate minors and concentrations require Senate approval.  The unit proposing the new program should refer below for information on the approval process as well as to access the required documentation needed to put forward a program proposal for a new minor or concentration.  Note that all proposals for introduction of a new minor or concentration should initially be discussed with the Vice-Provost (Integrated Planning & Academic Programs).

To request the template for the Proposal of a New Academic Minor / Concentration, please email Cassandra Davidson, Academic Programs Specialist in the Office of the Provost and Vice-President (Academic). 

Should you have any questions regarding the proposal of new programs, please contact Dr. David Collins, Vice-Provost (Integrated Planning & Academic Programs).

Stage 1: Preliminary Proposal

The preliminary proposal stage should involve broad consultation with the faculty and interested/affected parties (i.e. other departments or faculties, professional, business, community and student groups, and government).  The unit proposing the program should meet informally with the Vice-Provost (Integrated Planning & Academic Programs) to discuss the proposal process.

Stage 2: Submission and Approval of Formal Proposal

Following preliminary conversations, the unit will develop a formal proposal for the new minor/concentration program.  The proposal will then go through the appropriate approval process. To obtain a proposal template, please contact Cassandra Davidson, Academic Programs Specialist.

  1. University consultation: preliminary discussions with the Office of the University Secretary to clarify thSenate Committee on Curriculum & Course Changes (SCCCC) and the Senate Planning and Priorities Committee (SPPC) approval process would be advisable at this stage, as well as broad consultation with all interested/affected parties within and external to the university.  Where the proposal impacts on other faculties/departments, including the Université de Saint-Boniface, full consultation with that unit is required, and a letter of support requested of the respective head(s) of departments(s) and/or dean(s).
     
  2. Completion of a formal proposal for a new academic minor or concentration: the proposal template should be completed by the proposing faculty.  Once completed, the proposal must be reviewed by the relevant Faculty/School Council(s) and signed by the budget dean(s), then submitted to the Vice-Provost (Integrated Planning & Academic Programs) and the University Secretary in both hardcopy and preferably electronic forms.  Where applicable, the proposal must include a completed SPPC Program Proposal Budget Form and a statement from the Department/Faculty as to how the proposed program addresses one or more of the SPPC's criteria for assigning priority to new programs/initiatives (click here for more details on criteria for assigning priority).
      
  3. Senate approval: the University Secretary will forward the proposal to SCCCC and SPPC for review. SPPC approval is required if there is a request for new resources, if there is a change in the allocation of resources, and/or the course introductions/deletions in the department making the proposal involves a net addition of more than nine (9) credit hours.  Once these reviews are successfully completed, a recommendation from these committees will be forwarded to the Senate Executive Committee who will make a recommendation to Senate.  Note that the Senate Executive Committee, under special circumstances, may choose to refer the proposal to additional Senate Committee(s) for review.  Assuming the proposal passes through the review process without major revision, the Senate approval process may take a minimum of 3 to 4 months.  Please refer to the Meeting Schedules on the University Governance website for access to meeting schedules to help facilitate planning.

Stage 3: Final Approval

Final approval for the implementation rests with the Provost.  Subject to approval, the relevant dean(s) will receive a formal notification addressing implementation, subsequent review/reporting requirements, and budgetary information (if applicable).  The notification will be copied to the Dean's/Director's Office of the proposing faculty, Registrar's Office, Office of Institutional Analysis and the Office of the University Secretary.

updated January 2016