FAQs - Census

 

  1. Why is this information being collected?
  2. Why should everyone complete the Self-Identification Questionnaire?
  3. Why collect information that is not requested through the FCP?
  4. Do questions on race or disability contravene human rights legislations and other laws?
  5. How will the information I provide be used?
  6. Must I respond to this Questionnaire?
  7. Is it necessary for me to fill out a new questionnaire if I have completed one in the past?
  8. Will my information be kept confidential?
  9. How can I correct, change or access information about myself?
  10. I have been accommodated in the workplace. Should I still identify as a person with a disability?
  11. Can I identify in more than one group?
  12. Can anyone else identify me?

 

1.       Why is this information being collected?

The information is collected from new and current employees, in order to obtain a picture of the composition of our workforce. There are two ways in which the information will be useful. It will help us in identifying the under-representation of designated group members at all occupational levels within our workforce, and will be used for comparison purposes in order to monitor the success of our Employment Equity Program.

2.        Why should everyone complete the Self-
            Identification Questionnaire?

All employees are part of the workforce; therefore the employment equity commitment can only be fully supported when all employees count themselves in. By providing your information we will be able to determine how the make-up of our workforce compares to the workforce in our area. Even if you are not a designated group member, you are helping the organization in ensuring social equality for all employees.

3.        Why collect information that is not requested
            through the FCP?

Acknowledging our desire to be inclusive is an important aspect of Equity at the University of Manitoba.  Identifying groups that have been historically discriminated against is a step towards making changes in the workplace by increasing awareness and engagement.

4.        Do questions on race or disability contravene
           human rights legislations and other laws?

No. The Canadian Human Rights Act and Manitoba Human Rights Code stipulate that it is not a discriminatory practice to collect information if it is intended to be used in adopting or carrying out a special program, plan or arrangement designed to eliminate discrimination of certain groups of individuals.

5.        How will the information I provide be used?

Your information will be used to create statistics about the make-up of our workforce. It will allow us to assess designated group representation in different occupational groups and levels, to set goals and to monitor progress in reaching those goals. With your permission, you may be contacted by human resources regarding specific initiatives for your designated group including support measures and accommodation requirements. We may also seek your participation in an Employment Equity Committee, Advisory Committees or your advice on specific employment equity issues.

6.        Must I respond to this Questionnaire?

Your response to the self-identification questionnaire is voluntary. However, we ask you to acknowledge your decision to abstain from taking the survey by selecting 'I have decided not to answer the employment equity questionnaire' and return the questionnaire to the Employment Equity Office even if you choose not to fill out any of the information.

7.        Is it necessary for me to fill out a new
           questionnaire if I have completed one in the
           past?

Even if you have self-identified in the past, you are asked to complete the questionnaire at this time to ensure that you are counted in and counted correctly. Furthermore, by filling out this questionnaire you will ensure that our information is up-to-date.

8.        Will my information be kept confidential?

Yes. The information you provide is protected by the Privacy Act and will be kept confidential. Furthermore, the Employment Equity Act states that self-identification information can only be used for employment equity purposes and your information will be kept separate from your personnel file. With permission, your information can be used to refer you for special training, participation in selection boards or other activities related to employment equity.

9.        How can I correct, change or access information
           about myself?

Information about you can be corrected and/or changed at any time by completing a new questionnaire and forwarding it to the Employment Equity Office. You can also contact the Employment Equity Office (474-7491) if you want to access information related to you.

10.      I have been accommodated in the workplace.
           Should I still identify as a person with a e.g.,
           disability?

Yes. All persons with disabilities, including those who have been accommodated in the workplace are asked to self-identify. It is important to do so because accommodation and self-identification are not always linked.

11.      Can I identify in more than one group?

Yes. The Employment Equity Regulations permit employees to identify in more than one designated group. The self-identification questionnaire includes definitions to help you accurately identify which group(s) you may belong to.

12.      Can anyone else identify me?

No. You are responsible for your own identification. By law, your manager or supervisor or even your colleagues cannot provide this information unless you authorize them to do so.