Administrative Assistant 6

Revision Date: August 2005

Classification: Administrative Assistant 6
Hay Point Range: 546 – 601


Administrative positions at this level may be distinguished from those of the lower level by the greater complexity of specialized knowledge required in combination with a high degree of administrative ability and organizational skill.

Incumbents perform their duties with knowledge of the policies and goals of the administrative unit but are expected to be responsible for the realization of the goals under readily available administrative advice. In the day-to-day administration of their assigned area, they are expected to assume a high degree of initiative in the supervision, training and motivation of junior clerical, services or administrative staff.


  • Plans and formulates policy which is specific to the project underway.
  • Is responsible for the direction and operation of a department or program.
  • Is responsible for keeping up-to-date on developments in the field of specialization on a higher technical level or on-going research in the field.
  • Is responsible for staffing, budgeting and authorizing expenditures for the program to which assigned.
  • Is responsible for directing and developing other employees assigned to the project, including the allocation of work assignments, on-the-job training, performance management, hiring, discipline and promotion.
  • Is responsible for all public relations matters related to the program.
  • Performs other related duties as required or assigned.


The minimum qualifications necessary for acceptable (satisfactory) job performance are:

Level of Formal Education

  • Undergraduate degree in a related discipline.
  • Knowledge of University regulations, programs and procedures as they relate to the function/program.


  • Six years of directly-related administrative experience.
  • An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

  • See Administrative Assistant l Classification Specification.
  • Ability to make decisions and plan and control projects.
  • Thorough knowledge of the procedures and techniques in the field of specialization.

Physical Requirements

Capable of performing the duties as assigned.

This class specification is intended to illustrate the characteristics of this classification level and should not be interpreted as a description of any one individual position within this classification level.