Congratulations on your new appointment at the University of Manitoba!

We'd like to walk you through a few important onboarding steps to help you prepare for your new role at the University. We've included key information and links on this page.

Please follow the steps below so that you are fully prepared for your first day and the days to follow. Some of these steps may not apply to you – complete only if applicable. The steps are divided up into four sections:

  • Getting Prepared includes items that should be completed before your first day
  • Getting Started includes items that may be completed by the end of your first week in your new job.
  • Items of Interest provides a number of links and information for you. We hope you find these useful as you go forward in your job at the University.
  • Orientation (Welcome to the University) provides additional information about University life as a staff member

We expect you may have questions. Please work with your manager to ensure you understand and complete all necessary steps in order to make your transition into your new job a smooth one.

Contact the HR Help Desk (204-474-9400) if you have any questions along the way.

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Getting Prepared - Before Your First Day

Claim your U of M computer account

You can claim your login credentials (UMNetID) seven days before your start date. Please do so before your first day of work. If you are a new employee and do not currently have an active U of M computer account, visit signUM and claim your account by clicking on "Claim your ID". You would need your employee number for this process.

Your UMNetID provides you with:

  • a staff email account
  • a home drive to store your individual files
  • access to some mandatory online training
  • access to the University employee portal JUMP
  • access to Employee Self-Service (ESS), where you can view/print your pay stubs and T4s, UM Careers, check your appointment, salary and benefits information, and update your personal information.

If you are a U of M student, you may already have claimed your UMNetID. If you have any questions about this process contact the IST Help Desk at (204) 474-8600.

We encourage you to sign up for the IST Alert Mailing list to stay informed of current and planned outages and problems

Legal documentation for foreign workers

Before you can start work at the University of Manitoba, we need some important information from you before we can pay you. Authorization to work in Canada can be provided by giving us a copy of a valid work permit or a copy of a study permit that contains the additional paragraph confirming that you are able to work. We will also need to see a copy of the Social Insurance Number that you obtained from a Service Canada office, including the date it expires.

Permanent Residents of Canada can bring a copy of their Permanent Resident Card or a Confirmation of Permanent Residency landing document if you have just arrived in Canada and have not yet received the card.

Please bring a copy of your authorization to work or study in Canada and your valid Social Insurance Number to Human Resources on or before your first day of work. You can find Human Resources in Room 309 Administration Building at the Fort Garry Campus. At the Bannatyne Campus, Human Resources can be found in A120 Chown Building, 753 McDermot Avenue.

For course instructors, if applicable

Please contact your employment supervisor to make arrangements to receive the course outline, course textbook order and to discuss any audiovisual requirements for the course.

Please review the Responsibilities of Academic Staff with Regard to Students (ROASS) document and academic integrity policies and procedures.

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Getting Started - by the end of your first week at work

Payroll information

The University of Manitoba requires that all employees be paid through direct deposit. Please complete the Direct Deposit and applicable tax forms.

Once completed, please submit the forms to Payroll Services, 414 Administration Building

Staff Benefits, if applicable

Your eligibility for staff benefits, if applicable, will be outlined in your letter of offer. Please visit Compensation and benefits website for full details. Coverage for your dependents begins when your completed forms are received by the Staff Benefits Office.

Once completed, please submit the forms to Staff Benefits, 137 Education Building.
If your forms are not received within thirty-one days of your first day of employment, satisfactory evidence of insurability will be required in order for your dependents to be covered.

Pension

All employees are eligible to join the University of Manitoba Pension Plan. If you have not already done so, please complete the Pension Plan Application for Membership form. If you wish to waive your participation for up to two years, complete the Participation Waiver Form.

Once completed, please submit the forms to Pension Office, Rm. 180 Extended Education Complex

Mandatory Training

Legislation requires all employees to take certain training. If you have completed the training highlighted below, you do not need to take it again.

Accessibility at the U of M

Accessible Customer Service Training must be completed by all University of Manitoba employees, as required by the Accessibility for Manitobans Act. Online videos are available which take approximately 35 minutes to complete. Please visit the Accessibility Hub to complete this training.

New Worker General Orientation

New Worker General Orientation must be completed by all employees at the University of Manitoba. Please visit the Environmental Health and Safety Office's New Worker General Orientation to complete this training.

Sexual Violence Awareness Training

The University of Manitoba has created a series of five online modules containing foundational information about sexual violence. These modules can be accessed online by going to: UM Learn Sexual Violence Awareness Training.

UM General Personal Health Information Act (PHIA)/Privacy Training

To access the training presentation, first complete the PHIA Training Registration Form and download the self-guided presentation. Complete the U of M’s Pledge of Confidentiality and submit it as an attachment to fippa@umanitoba.ca.

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Items of Interest

Employee Self Service (ESS)

Employee Self Service (ESS) is located within the university's secure JUMP internet portal. Simply log into JUMP, using your personal login and password. Once you are in JUMP, click on the Staff tab then click on the link titled "Employee Self-Service" under Quick links.

You may view your personal information including current address, emergency contact, pay statements, T4 slips, benefits coverage, vacation allowance, beneficiary, dependants and attendance profile.

We encourage you to update your address and emergency contact right away. If you have a preferred name - a name that you commonly use which is different from your legal name - you may update that at any time by clicking on the section titled "Personal Information" within ESS.

You will also find "UM Careers" in ESS, where you can search and apply for jobs, follow the progress of your application, accept your offers and upload your resume and cover letter.

Workplace Diversity Self-Declaration for New Faculty and Staff

All faculty and staff are encouraged to complete a short, online declaration form that asks you to identify the equity groups to which you belong or identify with. These groups include women, Indigenous peoples, people with a disability and people of all gender identities and sexual orientations.

The questionnaire is housed in JUMP and is confidential. There are six questions; your response is voluntary and your personal information remains confidential. Individual information will not be shared and data will be aggregated.

To participate, please visit JUMP (using your UMnet ID and password); select the Staff Tab located in the Workplace Diversity Self-Declaration hub. More information can be found on the UCount webpage.

Workplace Accessibility – Emergency Response Information

If you have a disability that may affect your ability to remain safe in an emergency, we ask that you complete the Employee Emergency Information Worksheet so we can develop a personalized emergency response plan that will meet your safety needs. All information will be kept confidential and only shared with your consent.

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Orientation to the University of Manitoba

Now that you have completed the requirements for onboarding, discover more about the University by visiting "Orientation to University of Manitoba" developed by Learning and Organizational Development.

If you have any further questions about the onboarding process, please call the HR Help Desk (204) 474-9400 or visit us online.pdficon