University of Manitoba - Human Resources - Letter Templates
Letter Templates

These Letters of Offer constitute a legally binding employment contract. If you are unsure which template to use for your employment needs, or wish to modify the template in any way, please contact Human Resources as listed below. Thank you.

For UMFA, Research/Professional Associates and Visiting Academics with surnames from A to L,
and for GFTs and Post-Doctoral Fellows with surnames from M to Z:
Renata Lelliott, HR Service Centre Associate
204-474-7931
Renata.Lelliott@umanitoba.ca

For UMFA, Research/Professional Associates and Visiting Academics with surnames from M to Z,
and for GFTs and Post-Doctoral Fellows with surnames from A to L:
Marvel Showers, HR Service Centre Associate
204-474-6343
Marvel.Showers@umanitoba.ca


Set I | Set II | Set III | Set IV | Set V | Set VI | Set VII


SET I
Faculty and Instructors (UMFA)

I.1     UMFA - Tenured

I.2     UMFA - Probationary Tenured Track (Prof, Assoc Prof, Asst Prof)

I.3     UMFA - Probationary PhD Pending (Assistant Professor)

I.4     UMFA - Term PhD Pending (Lecturer to convert to Assistant Professor)

I.5     UMFA - Conversion to Assistant Professor from Lecturer on completion of PhD

I.6     UMFA - Term (Professorial rank)

I.7     UMFA - Term (Lecturer)

I.8     UMFA - Contingent (Prof, Assoc Prof, Asst Prof, Lecturer)

I.9     UMFA - Continuing (Senior Instructor, Instructor I, Instructor II)

I.9a   UMFA - Continuing (on completion of probationary period
         (Senior Instructor, Instructor I, Instructor II)

I.10   UMFA - Probationary (Senior Instructor, Instructor I, Instructor II)

I.10a UMFA - Probationary (Re-appointment after 2nd or 3rd Year)
         (Senior Instructor, Instructor I, Instructor II)

I.11   UMFA - Term (Senior Instructor, Instructor I, Instructor II)

I.12   UMFA - Contingent (Senior Instructor, Instructor I, Instructor II)

I.13a UMFA - Head of Department (This is a separate LOO offered to an employee who
         currently holds an UMFA rank position)

I.13b UMFA - Chair/Professorship/Academic Stipendiary Position other than Head of
         Department (This is a separate LOO offered to an employee who currently holds
         an UMFA rank position)

I.13c UMFA - Head of Department insert

I.13d UMFA - Chair/Professorship/Academic Administrator position other than
         Head of Department insert

I.13e UMFA - Tenured with Canada Research Chair

I.14   UMFA 10-19-1 - Pre-Retirement Reduced Appointment of 50%

I.14a UMFA 10.1 - Reduced Appointment Reverts to Full-Time

I.15   UMFA 10.1 - Reduced Appointment Request of up to 50%

I.16   UMFA - Transfer


SET II
Academic Librarians (UMFA)

II.1    UMFA Academic Librarian - Continuing

II.2    UMFA Academic Librarian - Probationary

II.2a  UMFA Academic Librarian - Probationary & Head

II.3    UMFA Academic Librarian - Term

II.4    UMFA Academic Librarian - Contingent

II.5    UMFA Academic Librarian - Head

II.5a  UMFA Academic Librarian - Head (Insert)

II.6    UMFA Academic Librarian - Section Head

II.7    UMFA Academic Librarian - Reduced Appointment

II.7a  UMFA Academic Librarian - Reduced Appointment Reverts to Full-Time

II.8    UMFA Academic Librarian - Article 10.19, Halftime Appointment


SET III

III.1   Sessional Instructor (Optional)

III.2   Nil Salaried Appointment

III.3   Other Academic,including Administrator (12 months, full time or part time)

III.4   Other Academic, including Administrator (Sessional, i.e. less than 12 months,
         full time or part time)

III.4a Other Academic, Sessional Letter of Offer (Course Development Only)

III.5   Other Academic, including Administrator (Continuing)

III.6   Scholar in Residence

III.7   Senior Scholar

III.8   Additional Academic Appointment for Full-Time Staff (Full LOO)

III.8a Additional Academic Appointment Letter of Offer - Full-Time, Non-UMFA
         (Course Development Only)

III.8b Additional Academic Appointment Letter of Offer - UMFA
         (Course Development Only)

III.9  Home Dean Approval Signature for Additional Academic Appointments
         (Approval Only)

III.10 Travel Study Course-Part of Regular Teaching Load

III.11 Travel Study Course-Additional Appointment to Regular Teaching Load


SET IV
Others

(e.g. Research Associate, Post-Doctoral Fellow, Visiting)

IV.1   Research Associate* and Professional Associate*

IV.2   Post-Doctoral Fellow*

IV.3   Associate Post Doctoral Fellows (paid directly by external agency).

IV.4   Visiting Academics - Salaried Appointment

IV.5   Information Regarding Prospective Visitors

IV.6   Visiting Academic - Nil Appointment

IV.7   Guest Speaker

IV.8   Revenue Canada Waiver Application

IV.9   Letter of Invitation - Visiting International Student Researchers

IV.9a Release and Indemnification

IV.10 Research Affiliate* - Part-Time Term, Nil Salary (use III.2
           or click IV.10)

IV.11 Professional Affiliate* Part-Time Term, Nil Salary (use
          III.2 or click IV.11)


SET V

V.1    UMFA Dental Clinical Staff Tenured

V.2    UMFA Dental Clinical Staff Probationary

V.3    UMFA Dental Clinical Staff Term

V.4    UMFA Dental Clinical Staff Contingent


SET VI
Academic Administrator/Canada Research Chair (CRC)

VI.1   Associate Dean/Director (See VI.7 below)

VI.2   CRC Initial Offer (Recruitment)

VI.3   CRC Initial Offer (Retention)

VI.4   CRC Renewal Offer

VI.5   CRC Final Confirmation of Award

VI.6   Associate Dean/Director (Other Academic)

VI.7   Associate Dean/Director (UMFA)

VI.8   Associate Dean/Director (UMFA-Dental Clinical Staff)

VI.9   Associate Dean - GFT Addendum (Medicine Only)

VI.10 Assistant Dean (Other Academic)

VI.11 Assistant Dean (UMFA)


SET VII
Student (including CUPE 3909 Student)

VII.1  Foreign Student Applying for SIN


*See Operational Definitions