Disruptions in Access to Workplace

University of Manitoba faculty and staff might occasionally have difficult accessing their workplace due to short-term disruptions or weather conditions. When this occurs, communications will be issued to affected employees and they can refer to this webpage for more information and guidelines.

GUIDELINES

SHORT-TERM BUIDLING CLOSURES

The University of Manitoba occasionally experiences disruptions that are short-term in nature, causing the closure of one or more buildings for a few hours to a few days. During this time, faculty and staff might be unable to work or access their workplace due to disruptions caused by power outages, steam heat outages, water damage, minor fires or other unanticipated events.

When a building is closed, supervisors should get in touch with their employees as soon as possible and determine what to do if the situation persists. Generally, when work is interrupted for short periods of time, the University tries to avoid the disruption having an impact on employees’ pay.

How to deal with a short-term building closure is in the discretion of the supervisor.  However, supervisors should generally implement contingency plans in the following order:

1. Employees can be asked to find an alternative place to work on campus, where appropriate space can be found.

2. Where the type of work allows, employees may be asked to work remotely from home. Employees should regularly check the U of M’s service disruptions webpage for updates on the situation. Once access to the workplace is restored, employees should discuss with the supervisor when they should return to work.

3. Where the type of work does not allow for remote work, and no alternative place to work can be found on campus, employees may be sent home without any assigned duties.

Regardless of the option selected by the supervisor, most employees (those who have regular hours) should be considered as working during this time. Time should continue to be entered as 'regular work.'

Where an employee does not have regular hours, they may have their work rescheduled if they are unable to work (in accordance with the applicable policy or collective agreement). Those who are already booked to be away (on vacation or sick time), should continue to be recorded as such.
 
If you have any questions on how to treat employees during a short-term building closure, please contact your HR Consultant.

If you have any safety concerns or items to report, please email emergency_response@umanitoba.ca, which is monitored 24/7 year-round.

All updates on any service disruption will be communicated as soon as possible on the service disruptions webpageumanitoba.ca homepage and UM Today News.

 

CAMPUS CLOSURES

Employees are expected to report for scheduled work, unless some or all of the campus is declared closed by the Vice-President (Administration) or President. A closure could be due to a winter storm, for example. Any campus closure will be communicated through an email to all employees, and noted on the services disruption webpageumanitoba.ca homepage and UM Today News. In the event of a campus closure:

1. Employees who are able to work remotely from home should do so.

2. Where the type of work does not allow, or employees are unable to work remotely, employees may stay home with no assigned duties.

In both cases, most employees (those who have regular hours) should be considered as working during the time of the campus closure. Time should continue to be entered as 'regular work.'

Where an employee does not have regular hours, they may have their work rescheduled if they are unable to work (in accordance with the applicable policy or collective agreement). Those who are already booked to be away (on vacation or sick time), should continue to be recorded as such.

If a campus is closed, it is normally due to an emergency situation, and even escorted access to buildings may be unavailable. However, if urgent access is required, please contact emergency_response@umanitoba.ca, which is monitored 24/7 year-round.

 

POOR TRAVEL CONDITIONS

Where weather conditions are poor, but the campus remains open, individual employees (particularly those who live in rural areas) may encounter a situation where travel to the workplace is dangerous. In such situations, employees may choose not to attend work. Employees should immediately inform their supervisor upon making a decision not to attend. Upon receiving notification, the supervisor should determine (in order of preference), whether:

1. The employee is able to work remotely from home.

2. The employee will stay home and not work.

Employees who choose, for safety reasons, not to attend a campus which remains open, and are unable to work remotely, will not be paid for the time of their absence. Employees should discuss with their supervisor how to record the time. A number of options may be available, depending on the individual circumstances of the employee, including vacation time, a vacation purchase plan day (if registered for VPP), a voluntary day off  (under the VDOP program) or banked time.

If you have any questions on how to treat employees during a weather relating disruption, please contact your HR Consultant.

Disruptions in Access to Workplace - FAQs for Faculty and Staff