Senate Meeting Rules

Form of Reports to Senate

All committee reports to Senate must include an indication of the terms of reference of the committee and a clear statement of its recommendations (if any). In addition, when applicable, reports should include information concerning areas considered, opinions gathered, tests performed and analysis of data, together with a brief summary and explanation of the background of any motions put forward.

Reports of ad hoc committees shall also include a list of the members of the committee.

The General Format

1. Preamble

Standing Committees shall indicate the number and nature of meetings and indicate the page number in the Senate Handbook on which the committee's terms of reference may be found.

Ad Hoc Committees, when reporting, shall indicate the date upon which their terms of reference were approved by Senate. If a report is final, it should contain a motion that the committee be disbanded.

2. Observations

Answers to questions, reports on procedures, statements about progress of business not yet ready for resolution, and where applicable, reports should include areas considered, tests performed, and analysis of data.

3. Recommendations - Specific Motions for Action

These may be accompanied by explanatory observations, but the motions should stand out prominently. Statistics and other supporting material, if any, might be provided in appendices. The report must be signed by the Chair, and in the case of ad hoc committees, the names of the other members should appear at the end of the report.

It is most important that recommendations, if any, be stated as clearly, precisely, and obviously as possible. They should be framed in the motions, beginning with "It is MOVED that..." or "It is RECOMMENDED that...".

Amended by Senate 4 March 1992
Amended by Senate 3 June 1992
Amended by Senate 3 January 1996