1. Official Record
The official record of meetings of Senate shall be the Minutes taken by the Secretary and approved by Senate.
The Secretary shall record the Minutes in a narrative style including, at a minimum, any recommendations, motions, amendments and the vote thereon.
When a substantive motion or amendment thereto is ruled out of order, such motion should not be recorded in the minutes unless so directed by Senate.
All minutes shall be published as soon as possible following the meetings.
4. Electronic Records
Electronic recordings shall be made of all meetings of Senate (except confidential sessions).
These shall be accessible to all interested parties.
These recordings may be erased after two (2) years have elapsed.
A comprehensive index of minutes of Senate and of the Senate Executive Committee shall be maintained in the Office of the University Secretary and made available for reference.