Senate Meeting Rules

Reports


1. Form

Normally reports shall be in the form prescribed by Senate (see "Form of Reports to Senate"). The Executive Committee may refuse to accept a report not in proper form.

2. Procedures for Handling Reports

(a) Unless otherwise specifically indicated in its terms of reference, each Committee of Senate shall, in the first instance, submit its report to the Executive Committee.

(b) Each report shall be submitted in writing and, at the will of either the Committee concerned or the Executive Committee, it may be supported by the presence of one or more members of the Committee to answer questions.

(c) Should the Executive Committee not approve of some or all of the recommendations of a report, it shall seek informal approval of the reporting Committee for making alterations which, if approved, shall be incorporated in the report.

(d) If the informally proposed changes are not agreeable to the Committee, then the Executive Committee shall have the right to refer the report formally to the reporting Committee for reconsideration.

(e) This process of reconsideration may be repeated, but at any time after one such reconsideration the reporting Committee shall have the right to submit its report directly to Senate (at which time the Executive Committee or members thereof have the right to propose amendments and/or recommital).

(f) Committee reports shall be submitted to Senate by the Chair, or deputy, or the reporting Committee and shall not require seconding.

(g) The first speaker to the motion shall be the Chair, or deputy, of the reporting Committee. Normally, the second speaker shall be a representative of the Executive Committee.

(h) Chairs of Senate Committees - Not Members of Senate. A Chair of a Senate Committee, who is not a member of Senate, in presenting the Committee's report to Senate, shall, on behalf of the Committee, move the adoption of any recommendations contained therein.

(i) Oral Reports. The reporting member of a Committee may supplement a written report by an oral statement, provided that no substantive motions may be made with respect to the oral portion. Procedural motions and notice of motions shall, however, be in order.

3. Reports to Senate from other than Senate Committees

(a) Reports, other than reports from Senate Committees or from individuals, shall be submitted to the Executive Committee in the same as are Senate Committee reports.

(b) The Executive Committee shall decide on an ad hoc basis how each report should be presented to Senate.

(c) Whenever possible, reports shall be presented to Senate by the Chair of the Committee or by the individual who has prepared the report.