Senate Meeting Rules



1. Regular Meetings

Subject to rules governing "Order of Business" (section 6.10), the Agenda of each regular meeting shall be determined by the Executive Committee and published at least five (5) days in advance of each meeting, together, normally, with all relevant documents.  

2. Special Meetings

The Agenda of special meetings shall be determined by the Executive Committee and shall normally be published with the notice of the meeting together with relevant documents.  

3. Matters of Urgency

Matters arising after the publication of the Agenda of a given meeting may not be brought before that meeting unless, in the opinion of the Chair, they are of sufficient urgency and importance to require one of the following special procedures:

(a) If time permits, a special notice of the matter shall be published.

(b) If time does not permit, a special notice, then, notwithstanding rule 6.10, the matter may be added to the Agenda with the consent of at least two-thirds (2/3) of the members present and voting.

(c) The Chair shall then propose where such matters shall appear on the Agenda.

4. Closed Sessions

(a) When drawing up the Agenda for any meeting of Senate, the Executive Committee shall make a preliminary adjudication as to whether or not an item of business is, prima facie, of a confidential nature.

(b) All items so designated shall appear last on the Agenda unless otherwise provided for in the published Agenda.

(c) If the Executive Committee has made a preliminary adjudication as to the confidentiality of any item of business, the published agenda shall be labelled "Confidential" and pages upon which relevant materials appear shall be labelled "Confidential" and either mailed to members of Senate only or distributed at the closed session at which the business is discussed.