Senate Meeting Rules

Use of Audio/Visual Recording Equipment at Senate

  1. Senate meetings are open, except for confidential matters to be considered in closed session, and members of the media and others are welcome to attend as visitors and may record those portions of the meeting that are of interest to them.
      
  2. The use of video cameras and still photography are restricted to bona fide members of the media. Others who may wish to record Senate proceedings are limited to the use of audio recordings.
     
  3. Guidelines for the use of recording devices at Senate meetings:

    (a) Members of the media who wish to make audio or video recordings or use still photography during any portion of Senate meetings shall contact the Media Relations Officer, University Relations Office, not later than 10:00 a.m. on the day that Senate is scheduled to meet;

    (b) The Media Relations Officer shall inform the Secretary of Senate of any such request so as to permit the Secretary to inform members of Senate at the beginning of the meeting;

    (c) The Media Relations Officer shall be responsible for advising the members of the media on the placement of cameras and recording equipment so as to cause the least amount of disruption to the meeting;

    (d) Senators and members of the University community who wish to make audio recordings at a Senate meeting shall inform the Secretary of Senate not later than 10:00 a.m. on the day that Senate is scheduled to meet. The Secretary shall advise anyone wishing to make such recordings on the placement of equipment if special arrangements are required; and

    (e) Anyone wishing to record a specific agenda item shall be informed of the approximate time when this item will be open for discussion. The order of business normally shall not be altered unless Senate so agrees.