University of Manitoba

U of M - Administration - Financial Services - Not At Go-Live (Processes Remain the Same)

Not At Go-Live (Processes Remain the Same)

Air Travel, Hotel and Car

  • Book airfare, Hotel and/or car rental through Carlson Wagonlit by calling 1-866-855-9850
  • Alternatively, Book car rental through a car rental agency, such as Enterprise quoting Corporate Account # Y10851
  • Book Hotel via confirming rooms availability and faxing Hotel Authorization (HA) form to Hotel (mainly within Winnipeg and some rural hotels)
  • Complete the requisite documentation such as Travel Authorization (TA) Form for Airfare; Hotel Authorization Form (HA) for accommodation and visit our Car Rental webpage for further guidance.

Fax:

  • Completed TA form to Travel Agent and to Travel Services
  • Completed HA form to hotel directly once you have confirmed availability of rooms and to Travel Services (mainly for persons coming to Winnipeg).

    N.B. A FOAP is required by the Travel Agent for completion of booking
  • Travel Agent will email airfare information to Traveller/designate

Claiming Expenses

  • Faculties/Department/Units that have NOT gone live are required to continue submitting paper claims for vetting and payment and subsequent payment by Supplier Payment Services.
  • The paper based Travel and Business Expense Claim MUST have all the relevant supporting documentation substantiating the claim and expenditure.  See the Travel and Business Expense claim requirements for more information.
    •
  • No “New” accounting codes have been assigned to paper-based claims and henceforth the set of Accounting Codes that have always being used will remain

Processing Payments

  • Once claims are approved for payment by the Travel Services team (TST), Supplier Payment Services (SPS) will make payment either via direct deposit (if an employee) or via cheque for a student or guest.

New Mileage and Per Diem rates

  • New Mileage and Per diem rates have been approved as of October 26, 2011 regardless of whether you submit a paper claim or have gone live with Concur.


© UNIVERSITY OF MANITOBA
Travel Services
405 Administration Building
University of Manitoba, Winnipeg, MB  R3T 2N2 Canada
Tel 204.474.7944  Fax 204.474.7925  Email Travelassistance@umanitoba.ca